Buyer Tools
Addendum
Annual Contract Listing
Buyer Commodity Listing
COPP Purchasing Manual Alphabetic Index - Table of Content
Florida Statutes Pertaining to Purchasing
Purchasing Procedures When Using Federal Funds
RFP Template
Sample Award Letter
Sample Award Extension Letter
Sample Board Agenda (RFP)
Sample Board Agenda (ITB)
Sample Letter of Intent
Sample Protest Response Letter
Sample Reject Bid/RFP Letter
Sample Renewal Extension Letter
Special Conditions
Special Condition 15.03
Special Condition 15.06
Standard Contract Agreement
Department of Labor Procurement Requirements
Posting Statement Tabulation Sheet requirement:
“Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes, or failure to post the bond or other security required by law (i.e. F.S. 255.0516) within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.”
Bureau of Archives and Record Management:
http://dlis.dos.state.fl.us/barm
This is the home page for the Bureau of Archives and Records Management. It has the retention schedule on it for both the General Schedule and the College/University schedule. If anyone has questions about retention periods, this is a good place to look.
Contract Administration Web Site: (Process contracts for review and approval.)
http://fccj.edu/campuses/mccs/admservices
Federally Funded Purchase Order/Contract Clauses:
The following clauses are required to be added to every College contract or purchase order that is funded by federal funds from appropriations, grants, earmarks, or agreements whether the College receives them directly from the federal government or through the State of Florida. To view the clauses select Federally Funded Purchase Order/Contract Clauses.
Department of Labor Procurement Requirements
Federally Funded Purchase Order/Contract Excluded Parties Web Site:
Buyers are required to go to the following federal web site on any Fund 2 Purchase Order greater than $25,000. Buyers are to enter the name of the supplier to confirm if they are on the Excluded Parties Web Site and print off the results of the search and attach as back-up to your purchase order.
http://www.epls.gov/epls/search.do
Debarment:
OMB Circular A-110, Subpart B, Section 13. 13 Debarment and suspension. Federal awarding agencies and FCCJ shall comply with the non procurement debarment and suspension common rule implementing E. O. s 12549 and 12689, "Debarment and Suspension." This common rule restricts subawards and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities.
A change in the non procurement suspension and debarment rule took effect on November 26, 2003. As of the date only those procurement contracts for goods and services awarded under a non procurement transaction (e.g., grant or cooperative agreement) that are expected to equal or exceed $25,000 or meet certain other specified criteria are considered "covered transactions". When FCCJ enters into a covered transaction with an entity at a lower tier, FCCJ must "verify" that the supplier or person is not suspended or debarred or otherwise excluded. This verification may be accomplished by: (a) checking the Excluded Parties List System (EPLS) maintained by the General Services Administration (GSA) by using the Web Site above; (b) collecting a certification from the entity, or; (c) adding a clause or condition to the purchase order and/or resultant agreement.
Fiber Optics Article
MSDS:
http://www.msdssearch.com
MSDS-SEARCH was founded in 1992 to help clients find solutions to their MSDS problems by building and maintaining their Material Safety Data Sheet (MSDS) libraries. They assume the responsibility for the administrative maintenance of the library by contacting manufacturers on a periodic basis to request new copies of the data base records, comparing the MSDS received to the one in the data base, and downloading any updates or changes in those files to the client library.
V.B.S.:
http://fcn.state.fl.us/owa_vbs/owa/vbs_www.main_menu
This is the Vendor Bid System (VBS) managed by the Department of Management Services (DMS). At this location vendors can register to download copies of bid/proposals solicitations statewide.
Broward Community College Web Site:
http://www.broward.edu/procurement
This link is to the Broward Community College (BCC) Purchasing Web page. This site can be used to locate existing contracts that BCC may have in place that would be of use to Florida Community College. A great networking tool.
COPP Web Site:
http://www.polk.edu/purchasing/WebSite/COPP/COPP_Index.htm
This is the COPP Web Site. You can find out important information on what the COPP is working on.
To view other community colleges’ Purchasing Procedures APM Manual click on COPP Member Colleges' Purchasing Procedures APM Manuals.
FCCJ Web Site:
http://www.fccj.edu
This is the Florida Community College Web site. You may obtain information about classes, scholarships, financial aid, educational programs and much, much more.
FCCJ Travel Page:
http://www.fccj.edu/airtravel
This is a link to the Florida Community College Air Travel Web page. This Web page has useful travel tips, Florida Community College travel policies, vehicle reservation tips and much more.
Polk Community College and COPP Web Site:
http://www.polk.edu/purchasing
This link is to the Polk Community College (PCC) Purchasing Web page and COPP Web page. Another great networking tool.
See pictures from past COPP meeting.
Valencia Community College Web Site:
http://valencia.cc.fl.us/procurement
This is Valencia Community College’s Purchasing Web page.
Chappell Childcare Web Site:
http://www.chappell-schools.com
Chappell is the contractor awarded for the child care services provided on campus to Florida Community College students and employees.
Follett Bookstore Web Site:
http://shop.efollett.com/htmlroot/storehome/floridacommunitycollegeatjacksonville424.html
e-follett.com. This is the Follett web site that provides on campus text book management services.
E & I Web Site:
http://www.eandi.org
Educational and Institutional Cooperative Services, (E & I) Inc. FCCJ is a member of E & I and can buy off their competitively bid contracts. The buying cooperative of higher education.
FCCJ Property Web Site:
http://fccjtechweb.fccj.org/property/default.asp
This link is to the Florida Community College Web page for property control and asset tracking.
FCCJ Risk Management Web Site:
Risk Management
This is the link to the Florida Community College Risk Management Web page.
NAEP Web Site:
http://www.naepnet.org//AM/Template.cfm?Section=Home
The National Association of Educational Procurement is the professional association serving colleges and universities nationwide. NAEB was organized in 1921 to provide a forum where campus purchasing professionals might share valuable information. NAEP is the professional association dedicated to serving higher education by providing those with purchasing responsibility with the specialized information they must have. NAEP's mission is to advocate the development, exchange and practice of effective and ethical procurement principles and techniques within the higher education community, through continuing education, publications and networking opportunities. NAEP is utilized for training in the fields of purchasing, uniform commercial codes, contract management, and the NAEP Code of Ethics among many other things. NAEP is recognized nationwide as a valuable networking opportunity and superior training institute. Florida Community College is a member of NAEP and subscribes to the NAEP Code of Ethics in its procurement process. You can view their Code of Ethics at the following site: http://www.naepnet.org/Content/NavigationMenu/AboutNAEB/GovernancePolicy/CodeofEthics/Code_of_Ethics.htm
NIGP Web Site:
http://www.nigp.org/default.htm
The National Institute of Governmental Purchasing (NIGP) provides its membership with education, research, technical assistance and networking opportunities in public purchasing; while promoting excellence, enhancing effectiveness and increasing public trust. NIGP arms buyers with all the tools that can help you do your job more effectively and efficiently, raise the level of professionalism of your staff, and ensure that the processes and methods your agency uses will stand up under the strictest scrutiny. We help you establish uniform, accepted ways of doing business that meet the highest ethical and professional standards. And our standard is simple: excellence in public procurement.
State of Georgia
http://statepurchasing.doas.ga.gov/00/channel_title/0,2094,35226973_35332914,00.html
As you know State Board Rule 6A 14.0734 empowers us to buy off of not only State of Florida DMS state contracts, but any states publicly solicited contracts.
US Communities
http://www.uscommunities.org
Nonprofit agency which assists public agencies reduce the cost of purchased goods through pooling the purchasing power of public agencies nationwide.
