Instructional Program Manager/Associate Dean Council

IPM/AD Teams 2005-2006

• Faculty/Adjunct Hiring and Orientation Team
• Course Scheduling and Enrollment Management Team
• Bureaucracy Busters
• Retention Team

Faculty/Adjunct Hiring and Orientation Team (Team Leader - Paula Carpenter)

Team Goals

• Identify recruitment efforts program by program
• Recommend college-wide recruitment model
• Identify and evaluate existing adjunct orientation efforts
• Recommend college-wide orientation model
• Review adjunct evaluation processes

End of year goal: Submit recommendation for orientation to IAC for approval

Course Scheduling and Enrollment Management Team (Team Leader – Ernie Friend)

Purpose of improving course scheduling: to improve student enrollment and retention

Primary aim: To be able to forecast student need/demands

Possible Tasks:

• Survey student need
• Provide a one year or two year analysis of past scheduling and course enrollment, cancellations, efficiency
• Develop rolling schedules (especially for workforce programs)
• Move towards the creation of an annual schedule and a plan for overall college scheduling (especially in liberal arts)
• End printed course schedule and drive students to the constantly updated information on the web schedule.
• Use enrollment forecasting technology
• Look at the way other community colleges of a similar size do scheduling (specifically Daytona, Palm Beach , Valencia , and Maricopa in Arizona)
• Analyze room utilization, possible create an image that would allow us to see where empty rooms show up in the last few weeks of scheduling.
• Provide data that answers the following questions:
  1. What kind of class scheduling works?
  2. What full classes are students still trying to get into? (highest demand)
  3. What classes are being cancelled each term in same time frame? (least demand)

Bureaucracy Busters (Team Leader - Phil Petersen)

• Work out ambiguities with faculty contract such as:
  1. Workload unit – calculations for internships – how is this addressed in the contract.
  2. Stipends – change upper limit to $10,000. How will we handle those who went over in the current fiscal year – will it be deducted from next year’s allotment?
  3. 3rd Term Teaching Assignment. Usually paid over 18 months.


• Evaluation Issues
  
• IRM and adjuncts (why paid via time card if using the IRM)
  
• ORION issues – process for addressing VPI requirements and tracking report.
  
• Reports (enrollment/TABE scores)
  
• Dashboard (Artemis)
  

Retention Team (Team Leader - TBA)

Deliverables:

• Summary of existing retention efforts by program
• Summary of current available data reports and surveys (i.e. Leaver)
• Assessment of data needs and accompanying schedule
• Evaluation of existing retention strategies
• Dissemination of best retention practices
• Identification of training needs

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